Features | Society Adda

Features

Everything a society runs on

Eight groups, one record. Nothing here is on a roadmap — each line is a screen in the console your society gets on day one.

The part residents notice every day, and the part a guard has to be able to work one-handed at night.

Pre-approved visitors: A resident expects someone and approves them before they arrive; the guard sees the name and a code.
Walk-ins: An unexpected visitor is held at the gate until the flat answers on their phone.
Gate passes: Goods moving in or out, approved by the office, so nothing leaves on a verbal say-so.
Parcels: Held at the desk, logged, and the resident told it is waiting.
Daily help and staff: Cooks, maids, drivers and society staff with their own entry codes and attendance.
Patrol checkpoints: QR codes around the property, scanned on a round, with the misses visible.
SOS: One button, escalating at two, five and ten minutes until somebody answers.

Maintenance is the society's income and the committee's biggest argument. It is double-entry underneath, not a spreadsheet with totals.

Scheduled bills: Raised on a day of the month, per head, per tower or per flat, and posted to the books.
Receipts and part payments: Against a bill or on account, with the balance always derivable.
Late interest: Charged by the society's own rule, as a run you can inspect before it posts.
UPI and online payments: Residents pay to the society's account and report it, or through a gateway once set up.
Cheque returns: A bounced cheque reverses its receipt and re-opens the bills it paid.
Chart of accounts: Forty-five accounts to start with, editable, with vouchers for every posting.
Reports and Tally: Trial balance, income and expenditure, balance sheet, day book — and an export the auditor's firm can import.

A complaint that nobody owns is a complaint that nobody closes.

Categories and routing: Rules by category and tower decide who gets it, and the least loaded person takes it.
SLA clocks: Time to respond and time to resolve, by priority, visible to the resident.
Escalation ladders: Late tickets move up a ladder on their own, overnight included.
Photographs: Attached by the resident, the technician, or both.
Predictive view: Repeat faults on the same asset are surfaced before they become a breakdown.

The register everything else hangs off.

Towers, floors and flats: Written the way your doors are, whatever numbering your society uses.
Owners and tenants: With move-ins, move-outs and the checklist each one needs.
Rent agreements: Dates, deposits and reminders before they lapse.
Vehicles and parking: Allocated slots, visitor parking, and plates at the gate.
Pets, household help and dependants: The details a gate and an emergency actually need.
Join requests: A resident asks to be added, shows proof, and the office decides.

The lifts, the pumps, the generator and the gardens — the things that cost money when they are ignored.

Asset register: What you own, where it is, what it cost and what it is worth now.
Preventive maintenance: Plans that raise their own work orders before something fails.
Work orders: Assigned, photographed, closed, and costed.
Utilities and meters: Readings, consumption, tanker deliveries, water levels, DG runs and solar generation.
Housekeeping and waste: Routines, checklists, missed tasks, and the wet and dry log.
Contracts: AMCs with their reminders, and the assets each one covers.

Where a society's money leaves, and where a committee most needs a paper trail.

Purchase requests: Raised by the office, approved by the rules the committee sets.
Quotations: Invited from vendors, compared side by side.
Orders and receipts: What was ordered, what arrived, and what was short.
Vendor bills and payments: Matched to orders, with TDS where it applies.
Vendor portal: The vendor sees their own RFQs, orders, invoices and payments — and nothing else.

The reasons a resident opens the app when nothing is wrong.

Notices: To everyone, a tower, or owners only — with who has read them.
Polls: One vote per flat, open or secret, with the result when it closes.
Events and meetings: RSVPs, capacity, minutes and action points.
Amenities and clubhouse: Slots, rules, charges that reach the bill, and memberships.
Guest house: Rooms, bookings, no-shows and charges.
Marketplace and lost and found: Between neighbours, moderated, and only inside the society.

What a committee is answerable for if it goes wrong.

Roles and permissions: Forty-two roles out of the box; a resident sees their own flat, staff see their remit.
Two-factor sign-in: Required for staff accounts by the society's own policy.
Access cards and devices: Cards, fobs, plates and readers, with zones and validity.
CCTV and incidents: Cameras on the map, incidents with updates and the footage reference.
Audit trail: Who did what, when, and from where.
Data requests: A resident's own copy, and erasure when they leave.